Accounting

Syncing Invoices with Xero

EcomFlux moves global sales from your unified order operations into Xero automatically — so finance sees structured invoices without exporting CSVs, reconciling spreadsheets, or re-keying line-level detail every week.

The setup

  • Open the EcomFlux dashboard and go to Dashboard → Accounting.
  • Click the Connect Xero card to start the linking flow.

Authentication

You will be securely redirected to Xero to sign in with your Xero user and select the organization EcomFlux should use. EcomFlux relies on standard OAuth 2.0: we receive delegated access tokens — we never see your Xero password, and you can revoke access from Xero's connected apps screen at any time.

The workflow

After the connection is active, configure how EcomFlux should post to Xero. You can have the product create:

  • Draft invoices when you want accounting to review totals, tax codes, and contact details before they post; or
  • Approved invoices when your controls allow straight-through posting on fulfillment.

In both cases, invoices are driven by the fulfillment moment in EcomFlux — the point at which an order is treated as complete for revenue recognition in your operational policy — so the ledger stays aligned with what shipped, not just what was paid upstream on a marketplace.

Tax mapping (region-aware)

EcomFlux is built for region-aware accounting: the same catalog can sell across borders, but tax treatment must follow destination rules. The integration pulls your existing Xero tax rates so you can map EcomFlux shipping regions to the correct Xero codes — for example:

  • US consumer shipments → a Xero rate such as Tax Exempt or your advisor-approved out-of-state treatment; and
  • Domestic / local sales → your standard rate (e.g. 20% VAT where applicable).

Once mapped, new invoices inherit the right rate based on shipping destination, reducing manual corrections and keeping Xero closer to filing-ready figures for multi-region stores.

Reminder: Tax codes in Xero must match advice from your accountant. EcomFlux automates mapping and document creation; statutory interpretation remains yours.

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